The short answer
On published list prices PandaDoc Notary is cheaper than Proof for any session with more than one signer or more than one seal, because PandaDoc does not bill them separately. Proof is cheaper only when a session is one signer and one seal, and even then the difference is a few dollars. Both bill per transaction, so the monthly bill grows with every session. These notes use public pricing pages checked in October 2026, and either vendor can change fees, so confirm before you commit.
Published fees side by side
| Fee | Proof pay-as-you-go | PandaDoc Notary, its notaries | PandaDoc Notary, your own notary |
|---|---|---|---|
| Base | 25 USD per notarization meeting | From 25 USD per notarial transaction | From 69 USD per user per month plus 10 USD per transaction |
| Identity check | 4 USD per signer | Not listed separately | Not listed separately |
| E-sign fee | 4 USD per transaction | Not listed separately | Not listed separately |
| Extra signer | 10 USD | No extra charge | No extra charge |
| Extra seal | 15 USD | No extra charge | No extra charge |
| Witness | 15 USD | Not listed | Not listed |
| API | Team plans, by quote | Linked, no price published | Linked, no price published |
Proof's team and enterprise plans are priced by quote, so the figures above are its self-serve tier. PandaDoc lists volume discounts without numbers.
What the same session costs at each vendor
Prices below are list prices without volume discounts. A session is one audio-video meeting with a network notary.
| Session | Proof | PandaDoc Notary | ENotary |
|---|---|---|---|
| 1 signer, 1 seal | about 33 USD | 25 USD | Included in plan |
| 2 signers, 1 seal | about 47 USD | 25 USD | Included in plan |
| 2 signers, 2 seals | about 62 USD | 25 USD | Included in plan |
The Proof rows add the 25 USD meeting fee, 4 USD identity check per signer, 4 USD e-sign fee, 10 USD per extra signer and 15 USD per extra seal. Proof may bill some of these differently by account, so treat them as a guide.
A month at 4, 12 and 40 two-signer sessions
| Sessions per month | Proof (about 47 USD each) | PandaDoc Notary (25 USD each) | ENotary |
|---|---|---|---|
| 4 | about 188 USD | 100 USD | 119 USD on Starter, 59 USD billed yearly |
| 12 | about 564 USD | 300 USD | 299 USD on Business, 149 USD billed yearly |
| 40 | about 1,880 USD | 1,000 USD | 799 USD on Scale, 399 USD billed yearly |
At 4 sessions a month, PandaDoc Notary is the cheapest of the three on a monthly bill, and we say so. The picture flips from about 12 sessions, where the flat plan matches PandaDoc's list price and the yearly rate halves it. A session on ENotary covers up to 4 signers and 10 documents.
If your staff are commissioned notaries
PandaDoc's bring-your-own-notary option starts at 69 USD per user per month plus 10 USD per transaction. Three notaries running 20 transactions each is 207 USD in seats plus 600 USD in transaction fees at list price. ENotary Business includes 2 own-notary seats and Scale includes 10, and sessions your notaries run do not use the network allowance. See bring your own notary.
What else belongs in the comparison
- **Who supplies the notary.** Both vendors have networks, but hours and state coverage differ, so ask for evening and weekend availability in your states.
- **Evidence.** Ask whether the recording, identity results and journal entry are exported with the sealed document.
- **API and webhooks.** If your system will create sessions, neither vendor publishes API pricing. Ask for it in writing. Our notary API pricing article shows what to put in the quote request.
- **Minimum term.** Per-transaction billing has no minimum, a plan does. A plan only pays off if you use the sessions.
- **Contract terms.** Read the order form for auto-renewal and unused-session rules. If you want a quick way to check a long vendor agreement for cancellation and renewal clauses, a tool that lets you ask questions of a contract PDF saves a read-through.
Questions to put to either vendor
- What is the total monthly cost at our volume, with two signers and the seals we really use?
- Is the e-sign fee included, or added to each transaction?
- Are volume discounts written into the order form, and at which thresholds?
- Which states and hours do your network notaries cover?
- What does the API cost and which webhook events do you send?
Proof and PandaDoc Notary pricing questions
Is PandaDoc Notary cheaper than Proof?
For sessions with more than one signer or seal, yes on published prices. PandaDoc charges from 25 USD per transaction with no extra charge per signer or seal, while Proof adds identity, e-sign, signer and seal fees that bring a two-signer session to about 47 USD.
Does PandaDoc Notary charge per signer?
No. Its pricing page says there are no extra charges per signer or seal, and a transaction is one audio-video meeting that can include several documents. Using its own notaries starts at 25 USD per transaction.
How much does Proof charge per notarization?
Proof's pay-as-you-go tier lists 25 USD per notarization meeting, 4 USD per identity check, 4 USD for the e-sign transaction, 10 USD per extra signer and 15 USD per extra seal. Team and enterprise plans are priced by quote.
When is a monthly plan cheaper than pay per transaction?
At roughly 12 sessions a month or more. At 12 sessions, PandaDoc's 25 USD list price is about 300 USD, in line with ENotary Business at 299 USD, and the yearly rate of 149 USD is half that. Below about 5 sessions, pay per transaction usually costs less.
Can I use my own notaries on either platform?
Yes. PandaDoc charges from 69 USD per user per month plus 10 USD per transaction. Proof supports its own notaries on team plans priced by quote. ENotary includes 2 own-notary seats on Business and 10 on Scale.
Stop paying per signer and per seal
Pick the plan that matches your monthly sessions and start notarizing today.