Notarize alternatives for business: a Proof alternative with notarizations included

Proof (the company that was called Notarize until 2023) is the best-known remote online notarization brand in the US, and for occasional use it is hard to beat: the Pro plan has no monthly fee and a network meeting costs 25 USD. The cost adds up once a team notarizes every week, because every extra signer, extra seal and identity check is billed separately, and API access and in-house notaries sit behind the 199 USD per month Pro+ plan.

Teams usually look for a Notarize alternative for one of three reasons:

Predictable cost:

finance wants one number a month instead of a stack of per-meeting charges.

Own notaries:

the company already employs commissioned notaries and wants them on the same platform without paying per meeting for their own staff.

Multi-signer packages:

closings, loan packages and corporate documents with several signers and many seals get expensive when each signer and seal is a line item.

ENotary is built around those three. If none of them apply to you, stay on a pay-as-you-go plan.

We would rather you pick the right tool than switch and regret it. Proof is likely the better fit when:

• You notarize one to three documents a month. With no monthly fee, pay-as-you-go costs less than any subscription.
• You need a lender platform with unlimited seats, co-branding and a dedicated success team across a national mortgage operation.
• Your signers expect a consumer brand they already know, or you want a large on-demand notary network.
• Fraud monitoring products such as Proof Defend are part of your requirements.

ENotary fits better when the volume is steady, the packages have several signers and documents, and you want your own commissioned notaries working in the same session room as the network notaries.

Identity verification:

ID credential analysis, knowledge-based authentication and a liveness check for every signer, with no per-check fee.

Commissioned notaries:

a network notary for every session in your allowance, plus your own notaries on Business, Scale and Enterprise.

Session room:

live audio and video, up to 4 signers and 10 documents in one session, and remote witnesses where the governing law allows them.

Digital seal:

the notary's digital seal and digital certificate on every document, with tamper-evident PDF sealing.

Audit trail:

timestamps, SHA-256 fingerprints and identity results for every notarization, exportable as PDF, and as JSON on Business and above. See the notarization audit trail details.

Templates:

saved field layouts for the documents you send every week, with bulk send on Business.

Pull last quarter's Proof invoices and count meetings, extra signers and extra seals per month. That number, not the list price, tells you which plan to compare against. Most teams find that the per-signer and per-seal lines are what moved the bill.

Choose the plan whose session allowance covers a typical month. A session is one meeting with up to 4 signers and up to 10 documents, so a closing package counts once. If a busy month runs over, you move to the next plan and the price is prorated. The online notary cost page lists every plan.

Upload the documents you send most often and mark the signature, initial and notary certificate fields once. If you employ commissioned notaries, invite them to their own-notary seats. See how bring your own notary seats work.

Keep your Proof account open for a month while your team runs new sessions on ENotary. Your existing sealed documents and audit trails stay where they were created, so download what you need to keep before you close the old account.

Is Notarize the same as Proof?

Yes. Notarize, the remote online notarization company founded in 2015, renamed itself Proof in 2023. Proof still uses the Notarize name for its notary network, which is why pricing lists a "Notarize Network meeting". When people search for Notarize alternatives today, they are comparing other platforms with Proof.

How much does Notarize cost for a business?

Proof's business Pro plan has no monthly fee and charges 25 USD per network notary meeting, plus 4 USD for identity verification, 4 USD per signing transaction, 10 USD per additional signer and 15 USD per additional seal. Pro+ adds API access and in-house notaries for 199 USD per month on top of the same fees.

What is a good alternative to Notarize for a small business?

For one to three notarizations a month, a pay-as-you-go option such as Proof Pro or OneNotary is usually the cheapest. From about four meetings a month, a plan with sessions included, such as ENotary Starter at 119 USD per month for 4 sessions, costs about the same or less and keeps the bill predictable.

Can I use my own notary instead of the Notarize network?

On Proof you can onboard in-house notaries on the Pro+ plan, at 15 USD per meeting. On ENotary, own-notary seats are included on Business, Scale and Enterprise, and sessions your own notaries run do not use the monthly allowance. They get the same identity checks, seal and audit trail.

Is a notarization done on an alternative platform as valid as one done on Proof?

Yes, as long as the notary is commissioned and authorized for remote online notarization in their state and the platform meets that state's RON rules. Validity comes from the notary and the governing law, not the brand of the software. Always confirm the recipient accepts electronically notarized documents.

Can I switch from Proof without losing my records?

Your past sealed documents and audit trails stay on Proof, so download the ones you are required to keep before you close the account. New sessions start on the new platform. Running both side by side for a month is the simplest way to switch without interrupting closings or client work.